Paperless Office for Sage MAS 90 & Sage MAS 200

Journals and Registers Sage MAS 90 journals and registers can contain dozens of pages, but usually only a subset is examined. With Journals and Registers,you can convert these documents to PDF format, eliminate paper waste, and save money. Plus, you can still print out hardcopies andspecify the pages that you want. Storing your journals and registers as PDFs lets you search and archive much easier — saving you timeand space. All journals and registers are viewable from one location with the ability to determine if they have been updated. What’smore, you can quickly send any of these large documents by e-mail to your auditors.

Period-End Processing Using period-end reports in PDF format saves on paper costs, plus you can archive reports in a secure and searchable digital format. Alldocuments are available for electronic retrieval through the PDF Viewer Utility. The Viewer enables you to specify any combination ofcompany codes, modules, and documents to view—so you see only what you want to see. Automatically name and save PDF files,eliminating the risk of accidental overwrites.

Sales Orders or Sales Order Invoices Save sales orders and sales order invoices as PDFs, and a copy to send to the customer. This way, if a customer calls with a question,your computer screen will display the customer’s exact copy. Users can view these forms by date, source, user ID, and file name. You can see if the form still exists and whether it was sent electronically as well. You also may choose to archive the last copy of the invoice or allprevious versions.

Accounts Receivable Invoices With Accounts Receivable Invoices, you can view invoices by invoice date, invoice source, user ID and file name. It’s also possible for youto see whether an invoice still exists and whether it was sent electronically, and decide whether to archive the last copy of the invoice orall invoices.

Statements With the Statements application, you can convert Accounts Receivable (AR) statements to PDF format, print a copy to send to a customerand save a copy electronically — all in one step. This way, if a customer calls with a question, your computer screen will display exactlywhat was sent to the customer.

Job Cost Invoices With Job Cost Invoices, you can view and reprint invoices by date, source, user ID, and file name. Also, you can see if an invoice stillexists and whether it was sent electronically, and decide either to archive the last copy of the invoice or all invoices. Recalling andprinting PDF files can be done either on a customer or job basis.

Electronic Forms Delivery Use Electronic Forms Delivery in conjunction with most of the Paperless Office applications, eliminating the need to print on letterhead,stuff envelopes, and pay postage costs while avoiding lost or delayed mail. Select the delivery method for your documents: print andmail, e-mail, or fax. Documents that can be sent electronically include: AR Statements, Payroll and AP Direct Deposit Stubs, PurchaseOrders, Sales Orders, Sales Order Invoices, and Job Cost Invoices. Forms can be sent to multiple e-mail addresses and fax numbers.

Journals and Registers